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PeoplePower - Frequently Asked Questions
  Is PeoplePower a multi-user program?
Yes, you can set up any number of users in PeoplePower. Individual users can be prevented from accessing your donations and pledges and they can be set up into hierarchical groups  that allow the selective sharing of contacts and notes.

If you have a local network of computers, you can install PeoplePower on more than one computer so that each can access you data if it is located in a shared folder; however, only one computer will be able to access your data at a time. If you try to access you data while another computer is already accessing it, you will get an error message that the data file is already in use. You can install PeoplePower on any number of computers in a single location for no extra cost. (please review the license agreement). 

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Does PeoplePower do accounting?
No, PeoplePower does not do accounting. Quicken, QuickBooks and M.Y.O.B. are excellent and inexpensive accounting programs that are successfully being used by not-for-profit organizations. We have chosen to stick with organizational management functions and not reinvent the accounting wheel.
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How can I keep track of special dates?
You can track any number of special dates for people on the Organization tab of the People module. On this tab is a section called Events. Click the plus-sign button to add a date for an individual.
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How can I create my own reports?
PeoplePower allows you to create custom, tabular reports on any of your data. The reports can be printed or saved as text files for importing into your word processor or spreadsheet. To create a custom report, choose Reports from the Special menu or click on the Printer icon at the bottom of any of the module screens. When the Report Chooser appears, click on the User Reports button at the bottom. Choose what the report will be based on, the source of data for your report, and then click on the Print button to open the Report editor screen. From there you can drag the fields of interest into the report, choose fields to sort by and create totals and subtotals.
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How do I get my labels to line up correctly?
PeoplePower has standard label definitions for 1x3 labels and for business envelopes for People, Families and Giving Units. The first time you print labels or envelopes, you may have to make adjustments to account for you printer margins. To do so, click on the Edit/New button on the Label Options screen. When the Label Editor appears, click on the Load button to load the label format you wish to edit, then click on the Layout tab to adjust the margins. Positive numbers will move the labels away from the edge of the paper while negative numbers will move the labels towards the edge of the paper.
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How do I print a return address when I print envelopes?
The standard label definitions that come with PeoplePower assume that you will be printing on envelopes with a preprinted return address. If you need to print your own return address follow these steps.
 

  1. From the Label Options screen, click on the Edit/New button. When the Label Editor appears, click on the Load button to load the label format you wish to add a return address to. After loading the existing definition, click the Save button and give your new format a new name. (This name will show up in the list of labels/envelopes the next time you go to print them.)
  2. Next, enter each line of your return address separately in the Static Text box (below the list of fields). Click the little arrow next to the Static Text box to move each line of text to the label. Drag the items to wherever you want them and use the formatting tool bar to align objects. You can also set the fonts, etc. for the various objects. You can also paste in a picture of your return address if you have special styles and/or graphics.
  3. Don't forget to save your changes before you print your envelopes!
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Where is PeoplePower installed?
On Windows, the default installation folder is

c:\Program Files\PeoplePower v3.
On Macintosh, there is no default location; when you installed the program you chose the location.

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How do I back-up my data?
You should always back-up your data! This can be as simple as copying your data file to a disk, e.g., as Zip disk or CD ROM. For a more comprehensive solution, you can also choose to use any of the commercial back-up programs available to back up your entire hard drive (recommended). Details on how to do this are provided with the back-up software.

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